Homestead Ledger — Privacy Statement

Information you provide

Account information includes your email address, optional display name, account identifier, and authentication information. Supabase handles password authentication; passwords are stored as hashes rather than readable passwords.

Farm information includes farm names and descriptions, animal and group records, tags, breeding and health entries, production, feed, reminders, income and expenses, receipts, buyer names and contact details, invitations, notes, and optional photos. Free-text fields and documents may contain personal information you choose to include. Support messages may contain your contact details, screenshots, and the information you send us.

Device and service information

The app creates a random device identifier to coordinate offline changes. Our infrastructure and subscription providers process technical information such as IP addresses, request times, app and operating-system versions, error information, identifiers, and purchase activity to deliver and secure their services. Expo provides app updates; RevenueCat processes subscription information. We do not use an advertising SDK or intentionally collect an advertising identifier in this app.

Camera and photo permissions let you choose images for records and scans. Notification permission enables local reminders. The app does not use microphone recordings or automatic GPS location tracking. A location that you type into a farm or group record is stored as part of that record.

Why we process information

We use information to create and protect accounts, save and synchronize records, operate shared farms, process the optional scans you request, manage subscriptions, provide reminders and exports, respond to support requests, enforce usage limits, and troubleshoot abuse or errors. We do not sell farm records or use them for targeted advertising.

Document scanning and AI

Scanning is optional. Choosing Read it sends the selected document images, any hint you enter, and relevant farm context through our Supabase server to Anthropic’s Claude API. Context includes active animal names and tags, group names, buyer names, species, and income and expense categories so the result can match your records. Redact information you do not want processed before uploading.

The scanner returns proposed entries for your review. Farm records are not created from the result until you choose Save. Separately, the service records your account identifier, scan time, number of pages, and token-usage counts to manage usage limits. When Keep original document is on (the default), choosing Save also keeps copies of the scan pages on your device and uploads them to private farm storage. You can switch this off before saving. Saved originals have a title and date and are linked to entries created from the scan. Members of your farm can view them. Pages opened on a device may be cached for offline access. Farm owners and members with full access can delete an original from Documents; cloud deletion waits for a successful sync and does not delete the extracted records. Previously exported copies and offline devices may retain copies.

Anthropic processes the request under its commercial API terms. Its published policy generally does not use commercial API inputs and outputs for model training unless the customer opts in, and allows temporary retention with safety, legal, or contractual exceptions. We do not promise immediate deletion or zero retention by that provider. See the linked provider information below. If you do not want this processing, enter records manually instead.

Who receives information

Supabase provides authentication, database, private file storage, and server functions. Our primary Homestead Ledger database is in the United States. Anthropic receives the scan content and context described above when you use scanning. RevenueCat receives your app account identifier and purchase-related information to verify subscriptions and entitlements. Apple or Google processes store payments and receives the information needed for purchases; we do not receive your full payment-card number.

People with access to your farm can see records according to their role. Exports and sharing actions send information to the destination you choose. We may access information to provide support, protect the service, investigate misuse, or respond to lawful requests. A business transfer may require transferring service records, subject to applicable privacy obligations and any required notice.

Device storage and security

The app stores farm records, queued changes, cached photos, session information, and preferences on your device. Walkthrough preferences are saved for each account on that device. Protect your device and keep important exports secure. Signing out clears the app’s local farm-record database, saved document pages, and saved animal photos. It does not erase copies you exported or saved outside the app. Unsynced records and originals are lost if you choose to discard them and sign out.

Network connections use HTTPS and server access controls restrict account and farm access. No system can guarantee complete security, and the app does not promise end-to-end encryption of farm records. People who already downloaded or exported shared data may retain their copies after you remove their access.

Retention and account deletion

We retain account and farm data to provide the service until it is deleted or no longer needed for a legitimate service or legal purpose. Start account deletion through Settings → Delete account, or through the initial farm setup screen. You may also contact us from your account email if you cannot sign in; we may need to verify your identity.

Deletion removes the account, its profile, owned farms and related records, memberships, service usage and entitlement records tied to it, and uploaded files handled by the deletion process. Records contributed to a farm owned by someone else can remain without attribution to the deleted account. On the device performing deletion, the app clears its local record database, saved animal photos and document pages, walkthrough preference, and scheduled reminders after server confirmation.

Deletion is not a recall of exports, other people’s copies, or every offline device. Backups, security logs, support correspondence, and records required for legal obligations may remain for the period needed for those purposes. Store and subscription-provider transaction records are subject to those providers’ retention obligations. Deleting your account does not cancel an Apple or Google subscription; manage cancellation with the store. Contact us about retained information or a related privacy request.

Your choices and rights

You can edit records, export available records, manage farm access, decline scanning, and manage camera, photo, and notification permissions in your device settings. Some actions depend on your farm role. Contact us to request access, correction, deletion, or a portable copy of personal information we hold about you.

Depending on where you live, you may also have rights to object to or restrict processing, withdraw consent where consent is the basis, appeal a privacy decision, or complain to a data-protection authority. We will assess requests under the law that applies to you, verify identity when needed, and explain any lawful limits. We do not require you to purchase a subscription to make a privacy request.

International use and legal bases

Your information may be processed in the United States and other countries where our providers operate; their laws may differ from yours. Where applicable, we use legally required transfer safeguards. Where data-protection law requires a legal basis, processing may be necessary to provide the service you request, comply with legal duties, or pursue legitimate interests such as security and service support. We seek consent when the law requires it.

Children

The app is not directed to children under 13 and we do not knowingly seek their personal information. Do not create an account for a child under 13. A parent or guardian who believes a child provided information should contact us so we can investigate and take appropriate action.

Changes to this statement

We will update the effective date when this statement changes and provide additional notice of material changes where required. New purposes or consent requirements will be handled under applicable law; a policy update alone does not authorize otherwise unlawful processing.

Contact us

Midpoint Software Group, 120 Lowes Court, Garysburg, NC 27831, United States. Email: info@midpointcorp.com. Phone: 252-676-0238.